FAQ

FAQ (please consult also our general terms)

Registration

Of course! Elite Car Experiences offers the possibility to owners of modern or older GTs to participate in our events. But if you do not have one or simply wish not to use your own car, we can provide during our trips or activities a GT pack including one or more vehicles. You will find the categories proposed in each description.

To participate in the event, participants must be at least 21 years old at the start of the event and present a valid driving license on site (no copy). Participants wishing to take out our GT package must be 25 years old and have held a valid driving license for at least 5 years.  Non drivers accompanying persons must be at least 18 years. 
In general, no special previous knowledge is required to take part in our events. However, it should be noted that there are exceptions. Some routes and itineraries are particularly demanding in terms of driving (for example our Alps Grand Tour) and may require more experience. Please refer to our website for detailed descriptions of each event to see if any specific requirements apply.

  • Transfers from closest airport or train station
  • Overnights including breakfast (based on double occupation)
  • Meals according to event program (including drinks)
  • Program of extra activities
  • Insurances
  • Roadbook
  • Assistance & organization staff
  • Providing of a GT package including full insurance  (if applicable)

  • Fuel
  • Single accommodation
  • Local taxes
  • Private transfers
  • Drinks outside of meals (minibar…)

Our GT pack includes a selection of recent sports vehicles made available to you for each event. The brands and models are given as examples but we try to respect the category of vehicles offered.

The provision includes: insurance with limited excess, the mileage required for the journey, taxes, cleaning, etc.

We have negotiated with our rental companies a limited excess of up to €2,500 per vehicle. For this reason, a guarantee of the same maximum amount will be requested from each participant before the start of the event.  Please note that in the event of driving under influence (alcohol, drugs, etc.) or dangerous driving, this excess will automatically be waived.

No. During the Elite Car Experiences, each vehicle is occupied by two participants/ full payers. Even if you only wish to participate as an accompanying person, the full participation price will still be charged.

If you are a particular, please fill in the on-line form including your preferences. If you encounter problems, please send us an email or call us.

If you are a group or a company, please send us your request by email, including a valid phone number. info@elitecarexperiences.com

In both cases, we will contact you back within 48 hours.

Once your registration and payment of your first deposit are received, you will receive your documents including all the practical information (weather, dress code, driving info…) as well as your hotel vouchers.

One month before the event, you will receive a link to download your ID/Passport/Driving License.  This process will save you time upon arrival. During check-in, you will be required to sign the following documents:

Disclaimer (mandatory)

Vehicle Rental Agreement for all registered drivers (mandatory)

Data usage form (voluntary)

Picture and Video Permission (voluntary)

Please note that you must have a valid credit card for the digital check-in process. If you are unable to complete check-in in advance, you will have the opportunity to do so on-site upon arrival. Additionally, a check of your driver’s license will be conducted before the start of the driving program, regardless of the digital check-in.

The roadbook and the final schedule will be provided to you during the briefing on the first day of your arrival by one member of our staff.

After completing your registration, a minimum deposit of 25% of the participation fee will be required. You can pay in EUR/USD or PLN. The remaining payment must be made at least 60 days before the event’s start. You can pay preferably by bank transfer or by credit card (Mastercard/Visa).  In certain circumstances and for a limited (legal) amount we can accept a partial payment in cash.

If you are a company and/or need a professional invoice, please contact us to know the full procedure.

 

Our cancellation policy is the following. (please read also our General Terms)

Following the date of cancellation by the participant the following fees are generally due:

  • up to the 90 day before the start of the event: 25% of the participation fee,
  • from the 89th day before the start of the event: 75% of the participation fee,
  • from the 61th day before the start of the event to the day on which the event begins or if the event is not attended: 100% of the participation fee.

However, a transfer of registration (with our prior agreement) remains possible up to 48 hours before the start of the event.

General

The languages ​​used by our staff on site are primarily English, but most also are multilinguals and speak French, Dutch, German or even Polish. However, the roadbook and driving information initially in English, French or Polish can be translated into a language of your choice. We offer this service at no extra charge (only applicable for some European languages). They must be ordered in advance upon registration = 1 language per customer.

A reminder of the dress code for each male or female participant in force during your experience is included in the practical information document that will be sent to you.

Photography and video recording are allowed throughout the event. However, for security reasons, the use of drones is strictly prohibited.

For all other questions, please contact us.

Last edited: 14/10/2024